Notification



Notification Issue Date:



Medicare Advantage Policy

Title:Home Health Care Services
Policy #:MA02.003a

This policy is applicable to the Company’s Medicare Advantage products only. Policies that are applicable to the Company’s commercial products are accessible via a separate commercial policy database.


The Company makes decisions on coverage based on the Centers for Medicare and Medicaid Services (CMS) regulations and guidance, benefit plan documents and contracts, and the member’s medical history and condition. If CMS does not have a position addressing a service, the Company makes decisions based on Company Policy Bulletins. Benefits may vary based on contract, and individual member benefits must be verified. The Company determines medical necessity only if the benefit exists and no contract exclusions are applicable. Although the Medicare Advantage Policy Bulletin is consistent with Medicare’s regulations and guidance, the Company’s payment methodology may differ from Medicare.

When services can be administered in various settings, the Company reserves the right to reimburse only those services that are furnished in the most appropriate and cost-effective setting that is appropriate to the member’s medical needs and condition. This decision is based on the member’s current medical condition and any required monitoring or additional services that may coincide with the delivery of this service.


This Policy Bulletin document describes the status of CMS coverage, medical terminology, and/or benefit plan documents and contracts at the time the document was developed. This Policy Bulletin will be reviewed regularly and be updated as Medicare changes their regulations and guidance, scientific and medical literature becomes available, and/or the benefit plan documents and/or contracts are changed.



Policy

Coverage is subject to the terms, conditions, and limitations of the member's Evidence of Coverage.

Refer to the following News Article: Home Specimen Collection for COVID-19 Testing for Medicare Advantage Members (Updated April 14, 2020)


Home health care services provided by a home health agency (HHA) are considered medically necessary and, therefore, covered when all of the following criteria are met:
  • The primary service(s) provided is a skilled home health care service on a part-time or intermittent basis.
  • To meet the requirements of part-time or intermittent skilled nursing services, all of the following requirements must be met:
    • The individual must have a medically predictable, recurring need for skilled nursing services.
    • The services are provided to individuals who need at least one skilled nursing visit every 60 days.
    • Part-time or intermittent is generally defined as skilled care that is not required for more than 21 days, within a 60 day period, and the service is provided less than eight hours each day and for 35 hours or less each week.
  • The home health care services are medically necessary for the individual's condition and meet the specific treatment requirements for that condition, as ordered by the individual's prescribing professional provider.
  • The home setting is an appropriate setting for the treatment of the individual's condition.
  • The individual is homebound, as defined by meeting all of the following criteria:
    • The individual must have a condition such that leaving his or her home is medically contraindicated, or the individual needs the aid of supportive devices such as crutches, canes, wheelchairs, and walkers; the use of special transportation; or the assistance of another person in order to leave their place of residence because of the illness or injury
    • There must exist a normal inability to leave home; and
    • Leaving home must require a considerable and taxing effort.

In addition to the requirements above, therapy services (i.e., physical, occupational, speech) provided to an individual, must be provided with the expectation that the individual has the potential to be rehabilitated, based on a professional provider's assessment, and at least one of the following applies:
  • The individual's condition will improve materially in a reasonable and generally predictable period of time.
  • The services are necessary to the establishment of a safe and effective maintenance program, where repetitive services that are required to maintain function involve the use of complex and sophisticated procedures and require the judgment and skill of a therapist for the safe and effective provision of such services.

SKILLED SERVICES

The requested service must meet the definition of skilled service.

All skilled home health care services must be specifically ordered by a managing professional provider who is responsible for establishing, monitoring, and periodically reviewing the care plan, which includes all care provided in the home.

Home care visits rendered by a skilled provider (e.g., registered nurse, physical/occupational therapist) requested only for supervision of the home health aide are not considered skilled services and therefore not covered services unless there is documentation that the home health aide's duties are so complex that such duties must be supervised by skilled nursing personnel or a therapist in order to promote the individual's recovery and medical safety.

Skilled nursing or therapy services are covered where such services are necessary to maintain the individual's current condition or to prevent or slow further deterioration safely and effectively.

Note: Once skilled nursing or therapy services are no longer required or approved, home health aide services are no longer covered.

UNSKILLED SERVICES

Unskilled services that are supportive in nature are only eligible for reimbursement consideration when provided in direct support of, or as an adjunct to, a medically necessary skilled home health care service approved by the Company (e.g., intermittent home health aide assistance with range-of-motion exercises requested as an adjunct to Company-approved home health physical therapy services) and when provided on a part-time or intermittent basis. Part-time or intermittent unskilled services are generally those that are furnished to the member less than 8 hours each day and less than 35 hours each week, and for not more than 21 days within a 60 day period.

In situations where an individual care plan requires both skilled provider and unskilled aide services, the sum of both types of services combined must equal less than 8 hours per day and less than 35 hours per week.

EXTENSIONS OF HOME HEALTH CARE SERVICES

Extensions of home health care services beyond the 21 days (coverage as established by Original Medicare) are arranged and covered only in exceptional circumstances when the need for additional care is finite and predictable and all other policy requirements are met.

REQUIRED DOCUMENTATION

The Company may conduct reviews and audits of services to our members regardless of the participation status of the provider. Medical record documentation must be maintained on file to reflect the medical necessity of the care and services provided. These medical records may include but are not limited to: records from the professional provider’s office, hospital, nursing home, home health agencies, therapies, and test reports. This policy is consistent with Medicare's documentation requirements, including the following required documentation:

PRESCRIPTION (ORDER) REQUIREMENTS
Before submitting a claim to the Company, the supplier must have on file a timely, appropriate, and complete order for each item billed that is signed and dated by the professional provider who is treating the member. Requesting a provider to sign a retrospective order at the time of an audit or after an audit for submission as an original order, reorder, or updated order will not satisfy the requirement to maintain a timely professional provider order on file.
Policy Guidelines

This policy is consistent with Medicare’s coverage determination. The Company’s payment methodology may differ from Medicare.

When skilled nursing visits associated with the Direct Ship Injectables Program are required, up to two visits are authorized at the time of facilitating the request for shipment.

Physical and occupational therapies provided by a home health agency (HHA) in the home setting are not included in capitation.

Laboratory specimens collected by an HHA should always be submitted to a participating laboratory or the individual's capitated laboratory, as appropriate, for the individual to receive the highest level of benefits.

The information in this policy does not supersede the terms outlined in Company HHA contracts.

BENEFIT APPLICATION

Subject to the terms and conditions of the applicable Evidence of Coverage, home health care services are covered under the medical benefits of the Company’s Medicare Advantage products when the medical necessity criteria listed in this medical policy are met.

Description

Home health care services are defined as services that are provided in the home setting by a licensed home health agency (HHA). Home health care services include the following:
  • Skilled services (e.g., nursing, rehabilitative therapies) that provide treatment for a condition
  • Unskilled services that are supportive in nature (e.g., bathing, feeding, assistance with dressing) and are provided in conjunction with a skilled service

TERMS USED IN THIS POLICY

"Home" is defined as the individual's place of residence (e.g., private residence/domicile, assisted living facility, long-term care facility, skilled nursing facility [SNF] at a custodial level of care).

An individual is considered to be "homebound" when the individual is unable to leave home due to severe restrictions on mobility; the individual would require a considerable and taxing effort in an attempt to leave home; and the individual is unable to use transportation without another's assistance. However:
  • An individual who is a child, an unlicensed driver, or an individual who cannot drive is not automatically considered homebound.
  • If the individual can leave the home, the individual may still be considered homebound if the absences from the home are infrequent, for periods of relatively short duration, attributable to obtaining health care treatment, or for occasional nonmedical purposes such as, but not limited to:
    • A trip to the barber
    • A walk around the block or a drive
    • Other infrequent or unique events (e.g., attendance at a funeral)

Skilled home health care services include skilled nursing care, physical and occupational therapy, speech therapy, and medical social services as provided by a clinical social worker. The provision of these services requires the knowledge, expertise, and skills of a health care professional who has met the educational and licensing and/or certification requirements to practice the specific discipline in the state in which the service is provided.

A skilled nursing service requires the knowledge, expertise, and skills provided by a registered nurse (RN), or a licensed practical (vocational) nurse (LPN) under the supervision of an RN, to be safe and effective. Some services are classified as a skilled nursing service on the basis of complexity alone (e.g., intravenous and intramuscular injections, insertion of catheters). However, in some cases, the condition and/or situation of the individual may cause a service that would ordinarily be considered unskilled to be considered skilled (e.g., simple dressing changes [that in most circumstances would not require the knowledge, expertise, and skills of a nurse] in the absence of a competent person, to provide care, and when wounds exist in areas where the individual cannot reach but for which no other care options are available).

Part-time or intermittent skilled nursing care is that which is provided in the home setting and furnished to an individual fewer than 8 hours each day and for 35 hours or less each week. This service is provided to individuals who generally need at least one skilled nursing visit every 60 days and do not require daily skilled nursing care for more than 21 days. Services requested solely for venipuncture (ie, for the purposes of obtaining a blood sample) are not considered skilled nursing services.

Home health aide services include hands-on personal care of the member or services needed to facilitate treatment of the member's illness or injury. These services may include, but are not limited to:
  • Personal care
    • Bathing, dressing, grooming, caring for hair, nail, and oral hygiene which are needed to facilitate treatment or to prevent deterioration of the member's health, changing the bed linens of an incontinent member, shaving, deodorant application, skin care with lotions and/or powder, foot care, and ear care; feeding, assistance with elimination (including enemas unless the skills of a licensed nurse are required due to the member's condition, routine catheter care and routine colostomy care), assistance with ambulation, changing position in bed, assistance with transfers.
  • Simple dressing changes that do not require the skills of a licensed nurse
  • Assistance with medications that are ordinarily self-administered and do not require the skills of a licensed nurse to be provided safely and effectively
  • Assistance with activities that are directly supportive of skilled therapy services but do not require the skills of a therapist to be safely and effectively performed, such as routine maintenance exercises and repetitive practice of functional communication skills to support speech-language pathology services
  • Provision of services incidental to personal care services, not care of prosthetic and orthotic devices
    • When a home health aide visits a member to provide a health-related service as discussed above, the home health aide may also perform some incidental services that do not meet the definition of a home health aide service (e.g., light cleaning, preparation of a meal, taking out the trash, shopping, etc.) However, the purpose of a home health aide visit may not be primarily to provide these incidental services since because they are not health related services, but rather are necessary household tasks that must be performed by anyone to maintain a home.

References

Centers for Medicare and Medicaid Services (CMS). Coding and Billing Information. Available at: https://www.cms.gov/Medicare/Medicare-Fee-for-Service-Payment/HomeHealthPPS/coding_billing.html . Accessed September 13, 2019.

Centers for Medicare & Medicaid Services (CMS). Medicare and home health care. [Medicare Web site]. October 2017. Available at: https://www.medicare.gov/Pubs/pdf/10969-Medicare-and-Home-Health-Care.pdf. Accessed September 13, 2019.

Centers for Medicare & Medicaid Services (CMS). Medicare Benefit Policy Manual. Chapter 7: Home health services. [CMS Web site]. Original: 10/01/03. (Revised: 02/24/17). Available at: http://www.cms.hhs.gov/manuals/Downloads/bp102c07.pdf. Accessed September 13, 2019.



Coding

Inclusion of a code in this table does not imply reimbursement. Eligibility, benefits, limitations, exclusions, precertification/referral requirements, provider contracts, and Company policies apply.

The codes listed below are updated on a regular basis, in accordance with nationally accepted coding guidelines. Therefore, this policy applies to any and all future applicable coding changes, revisions, or updates.

In order to ensure optimal reimbursement, all health care services, devices, and pharmaceuticals should be reported using the billing codes and modifiers that most accurately represent the services rendered, unless otherwise directed by the Company.

The Coding Table lists any CPT, ICD-9, ICD-10, and HCPCS billing codes related only to the specific policy in which they appear.

CPT Procedure Code Number(s)

N/A


Professional and outpatient claims with a date of service on or before September 30, 2015, must be billed using ICD-9 codes. Professional and outpatient claims with a date of service on or after October 1, 2015, must be billed using ICD-10 codes.

Facility/Institutional inpatient claims with a date of discharge on or before September 30, 2015, must be billed with ICD-9 codes. Facility/Institutional inpatient claims with a date of discharge on or after October 1, 2015, must be billed with ICD-10 codes.


ICD - 10 Procedure Code Number(s)

N/A


Professional and outpatient claims with a date of service on or before September 30, 2015, must be billed using ICD-9 codes. Professional and outpatient claims with a date of service on or after October 1, 2015, must be billed using ICD-10 codes.

Facility/Institutional inpatient claims with a date of discharge on or before September 30, 2015, must be billed with ICD-9 codes. Facility/Institutional inpatient claims with a date of discharge on or after October 1, 2015, must be billed with ICD-10 codes.


ICD -10 Diagnosis Code Number(s)

The appropriate diagnosis code for the member's condition should be reported by the home health agency (HHA).


HCPCS Level II Code Number(s)

N/A


Revenue Code Number(s)



0421 Physical Therapy (PT) Visit

0431 Occupational Therapy (OT) – Visit Charge

0441 Speech Therapy (ST) – Visit Charge

0550 Skilled Nursing – General Classification

0551 Skilled Nursing – Visit Charge

0552 Skilled Nursing – Hourly Charge

0559 Skilled Nursing – Other Skilled Nursing

0560 Medical Social Services – General Classification

0561 Medical Social Services – Visit Charge

0562 Medical Social Services – Hourly Charge

0569 Medical Social Services – Other Medical Social Services

0570 Home Health – Home Health Aide – General Classification

0571 Home Health – Home Health Aide – Visit Charge

0572 Home Health – Home Health Aide – Hourly Charge

0579 Home Health – Home Health Aide – Other Home Health Aide

0580 Home Health – Other Visits – General Classification

0581 Home Health – Other Visits – Visit Charge

0582 Home Health – Other Visits – Hourly Charge

0583 Home Health – Other Visits – Assessment

0589 Home Health – Other Visits – Other Home Health Visit

0590 Home Health – Units of Service – General Classification


Coding and Billing Requirements






Policy History

MA02.003a
11/06/2019The policy has been reviewed and reissued to communicate the Company’s continuing position on Home Health Care Services.
06/06/2018The policy has been reviewed and reissued to communicate the Company’s continuing position on Home Health Care Services.
09/14/2016The policy has been reviewed and reissued to communicate the Company’s continuing position on Home Health Care Services.
09/09/2015This version of the policy will become effective 09/09/2015. The policy criteria have been revised to clarify medical necessity criteria, including adding criteria for being homebound.

A home health aide services section has been added to the Description section.


MA02.003
01/01/2015This is a new policy.




Version Effective Date: 09/09/2015
Version Issued Date: 09/09/2015
Version Reissued Date: 11/06/2019